TRENTON PUNK ROCK FLEA MARKET (TPRFM) VENDOR & ARTIST AGREEMENT
Individuals, small businesses, artists, crafters, makers and organizations may apply to exhibit. The TPRFM does not allow informational only booths.Â
DIRECT SALES VENDORS
The TPRFMÂ does not accept representatives of brands such as Avon, Bathfitters, LuLaRoe, Jamberry Nails, Origami Owl or ANY other Direct Sales representative. We reserve the right to reject any vendor for any reason. If you register as a vendor & are rejected, we will cancel your registration and refund your money minus a 25 percent processing fee.
PROHIBITED ITEMSWeapons (real or 3D printed), guns, knives, swords etc., blatant pornography, tobacco products, alcoholic products, cannabis, any and all illegal substances, minstrel art or items exhibiting rebel flags are prohibited. The TPRFMÂ prohibits the sale of AI created artwork, any and all racist, sexist, xenophobic, homophobic, heterosexist, transphobic, nazi paraphernalia, and anti-semetic materials. We do not allow MAGA or Trump related or other politically branded or motivated items. We do not allow items that include weaponized phrases or terms (this includes Blue Line items). The Trenton Punk Rock Flea Market has spent more than a decade developing a safe space for all exhibitors and attendees. Breaking these rules will be cause for immediate expulsion from the event, forfeiture of your vending fee and a ban on all future events. We take this extremely seriously and we ask you to as well. This includes vendors wearing any political tshirt, hat, or accessory. If you are present and vending at our event while wearing banned items, you will be asked to remove them from the event. If you do not comply, your registration and table will be canceled and forfeited and you will be removed from the event.
VENDOR FEES, REFUNDS & TRANSFERS
The TPRFM does not offer refunds for our events once you register. If you cancel your booth/table or no-show, your vending fee is forfeited. In the event you are unable to make the event and you’d like to transfer your booth to another vendor, please contact us and we’ll work with you to transfer your registration. If you request a transfer to a future event at least 30 days in advance, we will honor your registration and carry it forward to another event for up to one year from the event date your transferred from. If you do not give at least 30 days notice, you're request may not be honored. Please contact [email protected] to transfer your booth to another vendor or transfer your registration to a future event. As a general rule of thumb, we do no provide refunds or transfers under any circumstances when requested 30 days or less from the event.
APPLICATIONS & PAYMENTS
All exhibitors must first apply to vend and wait for an Acceptance, Denial or Waitlist offer before moving to the next step which is registering online and paying for your vending space. All payments must be made online and in advance of the event. We do not reserve space. We’re always happy to work with our exhibitors, so if you require a payment plan, please email us directly at [email protected]. Your acceptance email will come from Leap Events.
MARKETING & SOCIAL MEDIA
All registered exhibitors will receive free flyers and posters if they so choose. We ask that you please respect all show promoters rules with regards to promoting outside events but if you are able to promote our event at your upcoming shows and everyone’s cool with it, we’d love that. You are welcome to promote your upcoming shows at our events although it must be done tastefully and flyers must not be larger than 5x8. Posters of any size are not allowed to promote upcoming shows. We do have approved social media marketing elements that we will be sending out to all exhibitors as they register. Please use these images and tag us on social media as well!
COMPETING FACEBOOK EVENTS
Please do not create competing social media events (ie. Facebook events) as it’s confusing and stops the potential attendee from receiving all of the proper information and marketing for our event. Please use official social media event links for promotion only. If you do start your own event, we will ask you to take it down.
HEALTH PERMITS
If you are a prepackaged food seller and you require a local health permit, you must select this on the registration form and pay the fee for the permit. We will file for the permit on your behalf but please note that it is 100% your responsibility to pass local health inspection. If you are unable to vend due to not passing inspection, your vending fee and table will be forfeited. You must supply a copy of your ServSafe Food License, cottage license (if applicable), commissary inspection reports, and liability insurance. These items are mandatory and must be submitted by email to [email protected] directly after you register. If you do not supply these items, you may not vend, and you will forfeit your vending fee.
TATTOO ARTISTS
We will file for the health permit on your behalf but please note that it is 100% your responsibly to pass local health inspection. Individual Tattoo Artists must be able to provide an up-to-date liability insurance coverage as well as an up-to-date BBP Certification. If you are unable to vend due to not passing inspection or providing your proper documentation, your vending fee and table will be forfeited. For a full list of what the local health department requires for a temporary health permit inspection, please email [email protected].
VENDING RULES & REGS
You are required to include images of your set up and product as well as websites and social media links during the application and registration process. When you apply, you are applying to sell a specific category of items. When you change that, it may require a second approval. We don’t need (or want) to hyper-monitor every item you sell but if you applied under one selling category and you’re selling under another (or are now on the cusp of another) you’ll require another approval. If this is the case, please message us at least 30 days in advance at
[email protected].
By registering for the the TPRFM, you agree to vend until doors are closed. You may not pack up or leave early. If you do, you will forfeit any vending fee and risk a ban for future shows. If you are experiencing an issue that requires you to leave immediately, we ask that you please visit the show runners booth to speak to one of our staff. We’ll never stop someone from leaving but if you are experiencing an emergency, we can help get you out quicker and navigate any security, parking etc. Emergencies happen but know that we're here to help, not hinder, so remain calm, let us know the situation and we'll do what we can to help you get to where you need to be. Hang in there. We love you. :-)
All exhibitors must be loaded in by the times specified on your load in emails. We set the load in times for a specific reason so please be sure to do your best to follow that. In the event you are running late, we ask that you please reach out to us immediately. We include day of contacts in our load in details email that go out a week in advance of the event. Please note that our vendor registration ends at least one hour before doors. We do not accept vendors after the event has started. If you are running that late, please be sure to reach out to us to the Day Of contact provided. We’re always happy to do what we can to work with you as long as we have a heads up and can prepare for it in advance. If you don't provide a heads up and it's too late to now load in, you will forfeit your vending fee.
Sharing booths or tables is not encouraged. Due to the fact that all exhibitors must be approved to vend, we do not allow sharing. We are happy to do our best to honor any placement requests if you’d like your own table next to a friends table or booth.
No open flames or lit candles/incense. Look, we love a little patchouli as much as the next GenXer but not everyone does so let’s not do that. You’re welcome to sell both candles and incense but you may NOT burn them.
No Tents or Canopies. Fire Marshall’s hate indoor tents and canopies. You may use the empty frame, but you may not use the canopy cover indoors.
Please be sure to spell your email properly on your application and subsequent registration form. It’s imperative we have the proper email to be in contact with you. Email is how we communicate with our exhibitors so please double check your email when registering. To contact the TPRFM, shoot an email to [email protected]. Personal Social Media messages about vending related questions will be ignored.
We release load in details and times by email approximately 1-2 weeks before the event date. This is sent to the email you registered with. Anyone who’s vended a TPRFM related event knows we’re methodical about our load in details so please be sure to read them thoroughly and carefully. The more we all know, the better off we’ll all be.
You agree to allow the TPRFM to take and use photographs, video and recordings of your booth, table or person for promotional purposes in print or televised advertisements, brochures, postcards, fliers, website, and other marketing collateral. You agree not to hold the Trenton Punk Rock Flea Market, LLC, its partners, its staff or its ownership responsible if you do not make a profit.
You agree to fully indemnify, defend, and hold harmless Trenton Punk Rock Flea Market, LLC, their officers, personnel, owners, agents, employees, volunteers, invitees, or contractors from any and all lawsuits, claims, demands, liability, causes of action, loss, injury, and/or damage of any kind whatsoever (including without limitation all claims for property damage, monetary loss, personal injury, wrongful death, and/or equitable relief), whether brought by an individual or other entity. This indemnification applies to and includes, without limitation, the payment of all fines, penalties, awards, judgments, decrees, attorneys' fees, and related costs or expenses, and any reimbursements for all legal expenses, fees, and costs incurred
In registering for the TPRFM, you agree to all terms of this vendor and artist agreement.
We now own your souls. Booyah.
