The undersigned applies for space at the above listed show and includes payment with this form or online.
THE EXHIBITOR UNDERSTANDS AND AGREES AS FOLLOWS:
1. Upon receipt of the Exhibitor’s application, the manager shall assign table location and space as per their discretion. Space is assigned on a first come first serve basis by management. Exhibitor shall not have the option to cancel space due to location assigned. Management shall try to accommodate requests if possible at their discretion. Manager reserves the right to refuse any Exhibitor without recourse from said Exhibitor. If Manager refuses an Exhibitor prior to 48 hours before the show, the Manager shall return any payments made from said Exhibitor. Neither party shall have rights, obligations of liability with regard to the other. Payments made shall not be returned in the event an Exhibitor cancels or no shows. In the event where a vendor or artist is asked to leave the show, no refund will be given. It is understood that refunds will not be given under any circumstances unless stated above and approved by Promoter.
2. Setup of tables must be completed BY 45 MINUTES PRIOR TO DOORS OPENING Business is to be conducted until show closing time. Packing up prior to closing time is NOT permitted. Exhibitors shall keep all aisles clear and free from debris. Exhibitors shall not use aisle space to display items. No table shall be shared without prior written consent from the management. Exhibitors shall keep all emergency exits clear. Dealers must keep table space occupied at all times.
3. Smoking, consumption of alcohol or drugs and gambling in the convention area is not permitted.
4. Exhibitors shall comply with all local, state and federal laws including but not limited to taxes.
5. If show is cancelled for any reason, the show's sole responsibility to exhibitors is to return any payments paid by them and neither party shall have any further rights, obligations of liability with regard to the other.
6. Manager reserves the right to impose additional rules as needed. Exhibitor agrees to abide by any and all rules current or future that may be imposed.
7. Rhode Island Anime Expo and its organizers, agents, officers, employees and venue shall not be held liable for any damage injuries or loss to property or persons. Exhibitor its agents, officers and employees agree to hold harmless Rhode Island Anime Con, Altered Reality Entertainment, its organizers, agents, officers, employees and venue from any expenses arising from a claim of injury, loss or damage including any and all costs arising from defending the claim including any legal fees.
8. Adult related material, extra tables and chairs not assigned by management, switching, rearranging or sharing tables are not permitted. Types of items must be approved by RI Anime Con prior to booking space at the show.
9. Solicitation of vendors, artists, celebrities and fans for other shows is prohibited and will result in removal without refund and possible non admittance to future shows.
10. Vendor understands that Altered Reality Entertainment and Rhode Island Anime Con and its affiliates take no responsibility for vendor sales. Placement at the show in a specific spot is not guaranteed.
11. All vendors must possess or obtain a RI tax ID permit per the state of RI. State tax IDs are not valid and you must obtain a RI tax ID. If you have an RI tax ID number, it must be present at the show. All taxes must be paid prior to departing the show.
12. Please note that by applying for a space at the show you agree to be added to our mailing list.
13. Breaking down before the show is closed is strictly prohibited and will result in a fine of $300.00 by entering the show I understand and agree to pay the promoter on site. I may also be banned from future events.
14. Promoting of other events and shows at the show are prohibited unless prior written permission is granted by the promoter, if you are found to be doing so, you may be removed from the show.
15. In the event any of these rules are broken and you must be removed from the show, you agree to forfeit all fees and monies paid for you space and no refund will be offered.
16. An Exhibitor will not receive a refund based on event attendance or product sales.
17. Trading/Swapping/Selling of Vendor/Artists/Cosplay badges is against show policy. If you are caught Trading/Swapping/Selling badges, you will be ejected from the show and be banned from future shows with no refunds.
These forms are owned by Rhode Island Anime Con and Altered Reality Entertainment and duplication of these forms is prohibited.
